Privacy Policy and Terms & Conditions for Attendance & Workforce Management Application
Effective Date: 12 December 2025
Last Updated: 12 December 2025
1. Privacy Policy
1.1 Introduction
This Privacy Policy explains how Veejay Facility Management Pvt. Ltd., Goa ("Company", "We", "Us", "Our"), a facility management service provider operating in Goa and Telangana, India, collects, uses, stores, protects, and discloses personal information through its workforce and attendance management mobile application ("Application" or "App").
The Application is used by managers and authorized personnel of the Company to record employee attendance, view vacant positions, and access employee and client-related data.
The Company is committed to complying with all applicable laws of India, including the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
By installing, accessing, or using the Application, you agree to this Privacy Policy.
1.2 Information We Collect
We may collect the following categories of information:
1.2.1 Personal Information of Employees
- Full name
- Contact number
- Gender
- Date of birth
- Address
- Government ID numbers (Aadhaar, PAN, etc.) where required for statutory compliance
- Employment details such as position, worksite assigned, shift timings, attendance, wages, and performance metrics
1.2.2 Attendance & Location Data
- GPS-based location data at the time of marking attendance (only while the app is in use)
- Timestamp of check-in and check-out
- Worksite information
1.2.3 Client Information
- Name of principal employer
- Worksite address
- Contact details of client representatives
- Service requirements and workforce allocation details
1.2.4 Technical & Device Information
- Device ID, model, operating system
- IP address
- App usage analytics (crash logs, performance data)
1.3 How We Use the Information
We use the collected information for the following purposes:
- To mark and verify attendance of employees
- To allocate workforce to worksites
- To maintain statutory records under applicable labour laws
- To monitor, track, and optimize workforce deployment
- To manage vacant job positions and recruitment
- To communicate with employees and clients
- To comply with contractual obligations with principal employers
- For internal audit, quality control, and business operations
- To improve App performance, security, and user experience
1.4 Legal Basis for Processing
We process personal information based on:
- Employee consent at the time of onboarding
- Contractual necessity between employee and Company
- Compliance with applicable labour, tax, and statutory regulations
- Legitimate business interests of workforce management and service provision
1.5 Sharing of Information
We may share your information with the following:
1.5.1 Principal Employers
Only to the extent required for validating workforce deployment, attendance, and statutory compliance.
1.5.2 Government Authorities
If required under applicable laws (ESIC, PF, CLRA, Shops & Establishments Act, professional tax authorities, etc.).
1.5.3 Service Providers
Third-party vendors providing hosting, cloud storage, SMS/email services, or analytics support.
1.5.4 Internal Company Personnel
Managers, HR personnel, and supervisors who require access for employment and operational purposes.
We do not sell or rent personal data.
1.6 Data Storage & Security
We implement reasonable security practices such as:
- Encryption of data in transit and at rest
- Secure servers within India or compliant foreign jurisdictions
- Role-based access controls
- Password protection and authentication measures
However, no method of transmission over the internet is fully secure, and we cannot guarantee absolute security.
1.7 Data Retention
We retain personal data only for as long as necessary for:
- Employment and payroll records
- Statutory compliance
- Business and operational needs
Data may be retained for up to 7 years unless legally required otherwise.
1.8 User Rights
Users may request:
- Access to personal information
- Correction of inaccurate information
- Withdrawal of consent (subject to employment requirements)
- Deletion of data where legally permitted
Requests can be made to the Data Protection Officer (details provided below).
1.9 Children’s Data
The App is not intended for minors below 18 years of age. We do not knowingly collect data from children.
1.10 Changes to Privacy Policy
We may update this Privacy Policy from time to time. Continued use of the App constitutes acceptance of the updated terms.
1.11 Contact Information
Data Protection Officer (DPO): Vijay Gopi
Email: vijay@veejayfacility.com
Address: Gera Imperium Grand, #710, 7th Floor Patto, Panjim- Goa
2. Terms & Conditions
2.1 Acceptance of Terms
These Terms & Conditions ("Terms") govern your use of the Application. By installing or using the App, you agree to be bound by these Terms.
2.2 Eligibility
The App may only be used by employees, managers, supervisors, and authorized personnel of the Company. Unauthorized access is prohibited.
2.3 Use of the Application
Users agree to:
- Use the App only for legitimate business purposes
- Provide accurate and truthful information
- Avoid misrepresentation of attendance
- Keep login credentials confidential
- Comply with all company policies and statutory requirements
2.4 Attendance & Location Tracking
By using the App, the user explicitly agrees to:
- Allow location access while marking attendance
- Allow timestamp-based verification
- Permit the Company to validate attendance records for payroll, audits, and client reporting
Location access is restricted to the time of attendance only.
2.5 Intellectual Property
The App, including its design, software, logos, content, and data structures, are the exclusive property of the Company. Unauthorized copying, modification, or distribution is prohibited.
2.6 Prohibited Activities
Users shall not:
- Attempt to hack, reverse engineer, or disrupt the App
- Falsify attendance or employment records
- Share sensitive data without authorization
- Upload malicious software or engage in activities that compromise security
2.7 Limitation of Liability
The Company is not liable for:
- Downtime, technical errors, or service interruptions
- Loss of data due to factors beyond reasonable control
- Misuse of the App by unauthorized persons
The App is provided on an "as-is" basis without warranties of any kind.
2.8 Indemnification
Users agree to indemnify the Company against losses, liabilities, or damages arising from:
- Misuse of the App
- Violation of these Terms
- Unauthorized disclosure of information
2.9 Termination of Access
The Company may suspend or terminate access to the App for:
- Misconduct
- Violation of Terms
- End of employment or contract
2.10 Governing Law & Jurisdiction
These Terms shall be governed by the laws of India. Any disputes shall be subject to the exclusive jurisdiction of courts in Goa, India.
2.11 Contact for Grievances
Grievance Officer: Vijay Gopi
Email: vijay@veejayfacility.com
Address: Gera Imperium Grand, #710, 7th Floor Patto, Panjim- Goa